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Slide 1

These files SEEM organized.

But what is it costing you to find a given document?

What if you could see every page, immediately, and without leaving your desk?

Our Paper Reduction Services Can Make It Happen!

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Slide 2

MENU

What is paper reduction?	What equipment do I need?
What are the benefits?	How about document security?
Can I do this in-house?	Frequently asked questions
References	Program demonstration

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Slide 3

Paper Reduction is:

Replacing paper with an electronic copy (Digital Imaging)!

Document Scanning to a hard disk or CD!

Document retrieval from your PC!

You eliminate the need to keep the paper!

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Slide 4

Paper Reduction is:

	Eliminating the need to print reports on paper using C.O.L.D. process (Computer Output To Laser Disk)

	Bulky reports from your own computer programs are produced on CD

	You eliminate the need to print any copies

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Slide 5

Paper Reduction is:

	Scanning documents and storing them on hard disk, CD or even on Internet. Not in filing cabinets or cardboard boxes!

	You eliminate all costs associated with paper. Such as floor space for filing cabinets, slow retrieval of information, missing files, incomplete files, printing and copying costs, etc.

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Slide 6

Benefit: Instant access to all documents!

No more walks to the filing cabinets!

No more waiting for somebody to return a document to its proper file!

All documents are there... ALWAYS!

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Slide 7

Benefit: No more misfiled documents!

Find documents under multiple index values!

Once a document is filed, it is there forever!

All pages, always in the right order!

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Slide 8

Benefit: No more need to make copies!

Documents can be accessed simultaneously by multiple users!

Notes and annotations can be made on screen!

Eliminate postage costs and save time - Simply e-mail documents!

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Slide 9

Benefit: Eliminate the need for expensive storage space!

What is the opportunity cost of your filing space?

Avoid inconvenient and expensive off-site storage requirements!

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Slide 10

Benefit: Improved customer service!

Reply instantly to customer queries!

Fax or e-mail the customer from your desktop, while they are on the phone!

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Slide 11

How about document security

Back-up disks or tape prevent loss!

In any kind of disaster, paper documents could be lost, because you do not keep copies of everything.

With our Document Imaging Solution you simply keep a back-up disk, CD or tape, and your documents are protected

We at Optimis also maintain an electronic record of your data.

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Slide 12

Maximum document access control


		Your filing cabinets can be accessed by anyone with a key. Does it even have a key?

		Optimis provides password based access control by document, by file, by folder, by subject, or by any other grouping you require. Just tell us how you want us to do!

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Slide 13

Can you do this in-house? YES!

Optionally we can provide you with a system that allows you to do your own document scanning, which gives you three options.....

	1.	You can scan all your documents, old and new by using a scanning software.

	2.	You can scan ‘from this day forward’ and we scan all your old documents.

	3.	Or we do it all! Call us, and we will help you choose the best option!

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Slide 14

Can you do this in-house?

YES, you can even let us do the document scanning in your own offices!

Our highly trained staff will install the scanning software and scan all your documents for you, without your documents leaving your office!

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Slide 15

What equipment do I need?

If we do the document scanning services for you, all you need is a computer with CD drive!

We will deliver all your documents and reports to you on CDs!

Simply load the CD in your computer. That is all there is to it!

Feel free to e-mail our experts and ask any questions regarding Online Demonstration

Slide 16

What equipment do I need?

If you would like to do your own document scanning, we can provide our easy to use CruiseLine scanning software package, and even help you select the right scanner!

All you need is a computer with a CD drive!

The CruiseLine scanning software allows you to scan, index and store documents, and view the images over your own network!

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Slide 17

Frequently Asked Questions

How about microfilm/fiche?	Tell me about Optimis
How are documents indexed?	Can documents be changed?
How many documents on a CD?	Computer reports on CD?
Will it work on my network?	What about image quality?
Minimum system requirements	Do I need training for this?
Can I use the images with other programs?	When is it cost effective?
Is it proprietary technology?

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Slide 18

We can convert your microfilm or microfiche to electronic images

Simply send us your film or fiche, and we will perform data conversion put them on CDs! You will be able to view them over the computer, just like you do with the paper documents that we scan for you! Microfiche and Microfilm scanning require special skills, equipment and experience. We have them at all!

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Slide 19

How are documents indexed?

Up to eight index fields. That means seven more then a typical paper filing system allows you to use!

Full text. This method creates a text file of your complete image. This allows you to find any word (or part of a word) that occurs on a document.

Call us, we will help you determine which method is best for scanning documents and data conversion.

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Slide 20

How many documents will fit on a CD?

Typical business documents, scanned; Approximately 15,000!

Engineering drawings, color pictures, etc. Please send us samples and we will inform you of the correct numbers.

Computer generated reports; Over 500,000 records per CD!

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Slide 21

YES, this will work on your network!

We deliver your documents on CDs. As long as your CD drive is accessible from other network stations, those stations will all have access to the documents, and can even see the same document at the same time. Or, you may copy the contents of your OSI CDs to a network server or jukebox. Subject to password authorization of course!